Number 1: Long term personal projects / Goals
I view long term personal projects, similarly to long term goals. Some of those goals can be personal and fun, like one of my goal is to finish the new zelda game breath of the wild when I have time
Another goal /long term project is to digitally scan all older family photos in an organized manner, and then distribute it to family members on facebook for their older photos too
Anoter goal is to make a compiled guide on an imgur album about all my tool-based workflows so everyone may benefit from my some of my more useful ideas, which takes a lot of product photography, video production, gif making, and well concised formatting and would take several days to do. r/edc. :::: Things like, most optimized methods for doing imprompt presentations, tools I carry on me all the time and all their potential applications for any situation, convention tips what to bring and carry for travel gear, etc
Another goal is to hit a certain weight level. I do not really go by strict deadlines since I feel that I am always optimizing my time use anyhow. But I am going for 1-2 lbs lost / week then bulking phase at acertain fat%
Another goal is to train for my marathon / and belt level for my martial arts class (it would take 2 years minimal). Mostly all my running is through runkeeper so I can track cadence, but I will still keep a project roadmap here though on dynalist (1-2 bulletline summary). Currently doing 5Ks at the moment
Another goal is professional development and taking some courses online. Those take several weeks at minimum to really comprehend, each course is a goal line
1.1 Long term Bucketlist items (adding onto Projects/ Goals)
Further out is going to be bucketlist items. things like "Travel to XYZ country and do this and that", explore new hobbies, etc. Those are low priority long term goals. Everything above is a high priority long term goals
2. Short term personal tasks
These are super sporadic in nature. Mostly these are things that stem from spontaneous ideas I have that may or may not come to fruitition, and generally don't take too long to do / aren't inherently categorized
These tasks usually fall under as a "task" for some of my major project goal lines. Like for instance, I might be trying to lose weight. I might have ideas on how to track via google spreadsheet efficiently , so I make a task titled "Make a google form and keep a shortcut on android to quickly enter in weight information"
These tasks reside on googlekeep, on my stickynote board, and dynalist, or just in my head. Sometimes I'll have an idea I can execute in 5 minutes so I just do it, then whip out phone take picture to show completion or do a DIY -here's how to reproduce what I did - sort of image album into googlephotos
On the topic of project management again, this is what ✪ 1. Personal projects / goals . vs ✪ 2. Short term tasks differences are (for traditional gantt chart approaches)
I do not really distinguish "waterfall phases" per - say, that is more of what I do in a kanban approach (WAITING ON, ONGOING, DO LATER, SOMEDAY, etc) actively
Also, I don't actively link all my short term tasks together with my long term projects, if I do I try and keep it simple by only using one tag for that project name or keep everything lumped in the same area in dynalist (parent bulletpoint). Either one is okay, I have bulletpoint items that are lumped together by a parent node or by a tag (and I can search for either one)
3. Busy Work / Client work
This is stuff I don't have a ton of pride on. Like things that involve money. Yea I have to pay the bills, am I proud of that? Not really. Doesn't really need to be logged in most of the time, just keep bill statements purely on my account bank or whatever other system I use for monetary cashflows, a budget, and personal finance things
However, if I have a long term goal, like "make billing processes all automated and secure and keep all bills scheduled on the 28th" that's a different story. I had the insight, to find loopholes in my processes, and acted/ optimized on it. That is something I take pride on, and will jot down in dynalist, or under a googlephoto album
Adding on. Some things at work are going to be boring. You know, basic business processes, making the company money, data entry, what is traditionally thought of a mundane / boring tasks. But I might optimize that mundane / boring tasks, by first capturing the steps, and streamlining it assembly line / LEAN -SIXSIGMA style, and I can take pride on that
Or, I might hire some guy from india to do all my post photo work, on reddit r/photoshop requests, or build some sort of framework where I can capitalize on assigning tasks to someone else, and keeping up with it, wherever the source may be. That is something I take pride on, and will log into dynalist, and consequently it might end up as a project
In any case, simply put, a lot of things related to client notes / work tasks might be really boring but a needed necessity (e.g. you do the same thing over and over again, but it pays the bill), a vast majority of that information will just reside in emails / whatever work system I had setup (which consequently ,varies a lot by every industry - E.G. wordpress portfolios, fiverr "My messages", Upwork "projects"), etc
4. Other notes: "Sharpening the Mind / Oiling the Machine"
Things I write on dynalist are generally things I will take pride in, or if I have no where to blow off what I am thinking at the moment (I keep journal docs on evernote though, dynalist is pure-work mode only)
Sometimes, I don't bother logging in a project or task because I simply remember it well enough and have the long term vision to proceed and act upon it daily. Things like re-optimizing dynalist to my usage, its very hard to really document that while doing it on dynalist, so I just dump it on this discourse forum instead as a post.
I try to, at the very minimal, inbox important things I did for that project. That is the most important step. I will do this, on a project document (SOP - standard operating procedures for example, where I list all my optimized workflows) or simply as a daily if I do not know where it will go
Overtime, if something reoccurs and is tagged in daily a lot, I will promote it as a project document, under my 1 -document workflow, as a bulletpoint in-line with my "HomePage" (which houses my Daily Log, SOP, etc)
My point here is, in the LEAN based workflow, CAPTURE EVERYTHING IMPORTANT AS IT HAPPENS. It doesn't matter what the method is, so as long as you do it quick, fast, and easy. Doesn't matter if its messy so as long as you can organize it later
After I do all of these things, which is everyday, minus saturday, which I simply try to shut off my brain, and then Sunday, where I try to "oil up" my workflows / dynalist machines.
Every Sunday I will organize all my finished album projects I made (I did 20+ hours in home improvement projects this week, documented via photos). I will basically, look through EVERYTHING I did throughout the week, every email if possible (apply inbox zero), all my photos of logged in finished projects / DIY-albums, notes on dynalist (for thinking to myself, like a draft board of ideas / logging in things like logs for sys-admin style work). Basically I will take everything I did throughout the week and then for each day, write down, major "pomodoro" tasks achieved. For that week, I will take each of those major "pomodoro" tasks that I achieved and highlight the most important ones I made.
Example (Not really done yet):
Basically, on the week's bulletline, I will add in markdown embedded gifs and images, and then highlight the most important events and things done that week
Also, sometimes, I won't have time to recap things on Sunday, because I'm simply too busy, away from town, etc, which is OK. I will simply do it every other Sunday, every 3rd Sunday, it does not matter. I generally pick Sunday because that is the day I tend to be most lazy, so it motivates me to keep doing something fun and important
5. More sunday things
Sunday, whenever I start organizing, is also the day I compile my notes and post it into a blog of some kind (either on discourse forum here, on my personal blog (not done yet) down the road, an imgur album (since it gets point across effectively), or as a well hashed out dynalist document (my SOP document), facebook, as a youtube video tutorial, etc
In any case, it simply doesn't matter, it depends on what the objective is. if Its a personal achievement, or an achievement I Want to share, on whatever audience it pertains to, etc
Currently as of now, I have really low priorities set for sharing a lot of my workflows (backlogged with a lot of personal tasks) so I just dump it as quickly as possible in random forum posts and try and get something else done
In the end, I have notes of everything important that I did throughout the week, for one it gets summarized by important "pomodos" for each day, and for the whole weeks sprint. Subsequently, I will also compile those notes, google photos, etc post it in a reddit forum post, a blog, etc and inter-link them all together so I can summarize all notes from all sources into one convenient format that I can look back upon and share with other people. Basically, I will be posting my project milestones on my personal wordpress-blog (or embedded youtube video), facebook posts, etc which will have, very infrequent posts, recapping important projects for the week / month
Subsequently, I will hyperlink that blog post, wherever it is (e.g. imgur album), into a hyperlink for that week and possibly for that month as well